June 17, 2005

Dear Parents,

Peace!

Please be guided by the school’s revised guidelines regarding the suspension of classes due to typhoons and other calamities for School Year 2005-2006.

AUTOMATIC SUSPENSION OF CLASSES

Classes shall be automatically suspended, without need for any announcement from the school or the Department of Education, in the following situations:

• Where Typhoon Signal #1 is raised by PAGASA, only classes in Nursery & Prep are suspended. Note the change from the previous policy of the Department of Education where classes in both the Pre-school and Grade School are suspended when Typhoon Signal #1 is raised.

• Where Typhoon Signal #2 is raised by PAGASA, classes in the Pre-school, Grade School and High School are suspended.

SUSPENSION OF CLASSES IN SPECIAL CASES

• As a matter of policy, the Department of Education’s Regional Director announces the suspension, cancellation and/or postponement of classes in a particular region.

• The Mayor, as Head of the Unit Local Disaster Coordinating Council, may cancel classes in his area of responsibility in extreme cases such as floods, high tide, etc. in particular areas.

• The School Director, in the absence of an announcement from local government officials, may suspend classes if the conditions in the school and the areas immediately surrounding it will endanger the lives and safety of the students, teachers, and other school personnel .

PARENT’S RESPONSIBILITY

If no order for the suspension of classes has been issued, parents have the ultimate responsibility for determining whether their children should go to school, taking into consideration the health and safety of their children.

DISMISSAL SCHEDULE

• If the Department of Education or the Mayor announces the suspension of classes between 7:30 and 9:30 a.m. , the following dismissal time shall be followed:

              Nursery      10:30 a.m. (Mon.-Thurs.); 10:00 a.m. (Fri.)

No classes for the afternoon session

              Prep        10:45 a.m. (Mon.-Thurs.); 10:10 a.m. (Fri.)

              No classes for the afternoon session

              Grades 1-4     11:00 a.m.

              Grades 5-7     11:20 a.m.

              High 1 – High 4   11:30 a.m.

• If the Department of Education or the Mayor announces the suspension of classes between 9:30 a.m. and 11:00 a.m. , the following dismissal time shall be observed:

             Nursery      10:30 a.m. ; no afternoon classes

             Prep        11:10 a.m. ; no afternoon classes

             Grades 1 -4     11:20 a.m.   

             Grades 5-7     12:00NN

             High 1 – High 4   11:30 a.m.

• If the Department of Education or the Mayor announces the suspension of classes after 11:00 a.m. , the following dismissal time shall be followed:

             Grades 1-4     1:00 p.m.

             Grades 5-7     1:30 p.m.

             High 1 – High 4   1:30 p.m.

• No indiscriminate and hurried withdrawal of students shall be permitted on such occasions to enable the school authorities to implement safety measures for all students. The procedure for dismissal during regular days will still be followed i.e. assigned exit gates, use of fetcher’s card, exit I.D., etc.

• When classes are suspended, the school authorities will exert every effort to inform the parents of the dismissal time through the Xavier Mobile (an SMS service), telephone brigade, or the electronic mail system.

RESUMPTION OF CLASSES

• Classes shall resume the following day unless otherwise announced by the Department of Education or school authorities.

• In the event of suspension of classes during examination days, the sequence of tests as originally specified will be followed when classes resume, i.e. if Quarterly Test Day 1 is suspended, tests scheduled for Day 1 will be administered when classes resume.

In line with the school’s thrust to find ways of facilitating better communication among the members of the school community, we are introducing Xavier Mobile (X Mobile) – the fastest and easiest way to get school alerts and reminders. We encourage you to subscribe and avail of this mobile service.

   To subscribe to:      Type on your cellphone:      Send to:

  High School Alerts        XSHS (or X1)                                29766

  Grade School Alerts      XSGS (or X2)                              29766

Thank you for your attention to these important matters.

Sincerely yours,

MS. DITAS DAIRO                   MS. JANE CACACHO

Grade School Principal         High School Principal

Noted by:

FR. JOHNNY GO, S.J.

School Director

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